How to use easy buttons (aka actions buttons)
To use easy buttons, you need to have the necessary permission or be an administrator who gets this permission instantly. It has to be set in Roles and permissions for individual user roles.
Manage easy buttons means you can create them and edit them, Execute easy buttons means you can click on them.
If you have the permission, you can find them in the More menu >> Others.
By clicking on it, you will land on a page, where all the buttons will be listed, to create a new button click on the upper right button.
Create the button
Choose entity type
- There are two types, CRM and task
- Choose color
- Define filters
With this you will define where will this particular button appear.
Easy Buttons support only the following CRM/task custom fields to be added as a filter:
- Choose country
All the listed custom fields must be set as "Used as a filter" to be available for adding into Easy Buttons (see below).
- Add action
This defines what will the button actually do.
I want this button to appear by every issue where Done status is Any
I want the button to change the Assignee to Me, when I click on it, and this is how it looks when set. You can see the button within this task.
Now, there are two ways this can go, if you didn´t choose the silent mode(see above) the button will lead you on this page. Everything will be prefilled according to your button setting, and you are able to edit few things. If you choose the silent mode, it will change everything according to the button settings just like that.
Easy buttons drag and drop
An even better use of easy buttons is with drag and drop ability. You will never leave your dashboard and the tickets or CRM cases get updated. Just add module Easy Buttons on a customisable page and choose the needed buttons. Then you will be able to simply drag a task or CRM case from a list to the dropzone, which will update the ticket. This is particularly useful for assigning tickets within a team, assigning ticket to yourself from a pool. Of course we won't limit your imagination.
IMPORTANT: The easy buttons are defying workflow and validations
If someone has a forbidden permission, he will be able to use the button if this forbidden permission is set there.
Make sure you are enabling the buttons according to workers workflow.
If the easy button is adding a task to a sprint, it will add it even if the sprint is not available for the project where the task is located.